Sample Email to Recall Email

Whether you sent the wrong file or realized there was a mistake in your message, the ability to recall an email can be a lifesaver. In this article, we’ll provide you with a “Sample Email to Recall Email” that you can use as inspiration when you need to send a recall email. We’ll also include examples of different recall email scenarios, so you can edit them as needed to fit your situation.

How to Write a Perfect Email to Recall Email

Did you find yourself in a situation where you need to recall an email you recently sent? It might be because there were mistakes that slipped your proofreading, or there is a change of plans that rendered the original email content outdated. Whatever the reason is, recalling an email is an option you might want to explore.

There are several methods on how to do it, but the most straightforward way is to send a follow-up email to request the recipient to disregard the previous email sent. A request to recall email should be time-sensitive, done within minutes or few hours after sending the original email. The longer you wait, the more likely the recipient has read and acted upon the information.

To maximize the chances of a successful recall, keep your follow-up email short, direct to the point, and polite. It should contain an apology for the mistake and an explanation for the recall. A subject line that says “Recall Request: Please disregard our previous email” is a good start to alert the recipient.

In this article, we will discuss the best structure for your recall email and some tips on writing a good one.

Structure of a Recall Email

  • Subject Line: Keep it clear and concise. It should inform the recipient that the email aims to retract a previously sent email.
  • Salutation: Start the email with a polite greeting, such as “Hi [Recipient’s Name].”
  • Introduction: Briefly summarize the purpose of the email. Mention that you want to recall an email you recently sent, and state its subject line, if applicable.
  • Reason for Recall: Politely explain why you are recalling the email. Be specific and avoid jargon or complex terminology.
  • Request to Disregard: Ask the recipient to disregard the original email and any attachments it may have contained.
  • Apology: Express your sincere apologies for the error, inconvenience, or confusion caused by the original email.
  • Next Steps: If applicable, provide information about the next steps. For example, include a link to the corrected email or provide an updated version.
  • Closing: End the email with a courteous closing, such as “Thank you for your understanding.” and a appropriate signature.

Tips for Writing a Good Recall Email

  • Be Prompt: The sooner you send the recall email, the higher the chance that the recipient has not yet read or acted upon the original email.
  • Keep It Brief: The recall email should be short and to the point. Avoid unnecessary details or rambling.
  • Be Polite and Professional: Write in a formal tone and maintain professionalism. Avoid slang or casual language.
  • Be Specific: Clearly state the reason for the recall and include any relevant information such as the date and subject of the original email.
  • Proofread: Before sending the recall email, proofread it carefully for any errors, typos, or grammatical mistakes.

By following these guidelines, you can increase the likelihood of getting your recall email noticed and acted upon by the recipient, minimizing the impact of the original mistake.

Sample Email to Recall Email for Different Reasons

Sample Email to Recall Email: Tips and Tricks to Ensure Success

Recalling an email can be a lifesaver, especially when you’ve sent an email with an embarrassing typo or realized you sent it to the wrong person. Most email providers offer a recall feature, but it’s important to act quickly, as the recipient may have already read your email. Here are some tips and tricks to help you recall an email successfully:

1. Take Immediate Action:

  • Act Fast: The faster you act, the higher the chances of successfully recalling the email. Most email providers have a short window of time, typically a few minutes, during which you can recall an email.
  • Enable Recall Option: Ensure that the recall option is enabled in your email account settings. This feature may be turned off by default in some cases.

    • 2. Check Your Email Provider’s Specific Instructions:

  • Gmail:
    • Open the email you want to recall.
    • Click the “More” button (three dots) in the bottom right corner.
    • Select “Recall this message.”
  • Outlook:
    • Open the email you want to recall.
    • Click the “Actions” button in the top right corner.
    • Select “Recall This Message.”
  • Yahoo Mail:
    • Open the email you want to recall.
    • Click the “More” button (three dots) in the top right corner.
    • Select “Recall Message.”

    • 3. Compose a Clear Recall Request Email:

  • Subject Line: Use a clear and concise subject line, such as “URGENT: Recall Request for Email Sent on [Date]” or “Please Recall Email Sent in Error.”
  • Body of the Email:
    • State the reason for the recall clearly and sincerely. Apologize for any inconvenience caused.
    • Provide the recipient with specific details about the email you want them to recall, such as the subject line, date, and time it was sent.
    • Request the recipient to delete the recalled email and any attachments immediately.

    • 4. Send the Recall Request Promptly:

  • Send Immediately: As soon as you draft the recall request email, send it immediately to increase the chances of successful recall.
  • Follow Up: If you don’t receive a response from the recipient within a reasonable timeframe, you can send a follow-up email or make a phone call.

    • 5. Be Prepared for Potential Limitations:

  • Recalled Email Status: Keep in mind that recalling an email doesn’t guarantee that the recipient won’t have read it before the recall is successful.
  • Some Email Providers: Not all email providers offer the recall feature, so it’s important to check if your email provider supports this functionality.
  • Time Constraints: Most email providers have a time limit within which you can recall an email. If you’re outside this time limit, the recall may not be successful.

    • Remember, recalling an email is a useful tool to rectify mistakes, but it’s not a perfect solution. It’s always best to be cautious and proofread your emails carefully before sending them.

    FAQs: Sample Email to Recall Email

    Q: What is a recall email?

    A: A recall email is a message sent to recipients of a previous email, asking them to disregard the original email due to an error or inaccuracy.

    Q: When should I send a recall email?

    A: You should send a recall email as soon as possible after discovering an error or inaccuracy in the original email. The sooner you send the recall email, the less likely it is that recipients will take action based on the incorrect information.

    Q: What should I include in a recall email?

    A: A recall email should include the following information:

    • A clear and concise explanation of why you are recalling the email.
    • Instructions on what recipients should do with the original email (e.g., delete it, mark it as spam, etc.).
    • A link to a corrected version of the email, if applicable.

    Q: How can I prevent the need to send a recall email?

    A: To prevent the need to send a recall email, you can:

    • Proofread your emails carefully before sending them.
    • Double-check all of the information in your emails, including facts, figures, and dates.
    • Have a colleague or supervisor review your emails before you send them, especially if they are important or complex.

    Q: What should I do if I receive a recall email?

    A: If you receive a recall email, you should:

    • Read the email carefully and follow the instructions provided.
    • Delete the original email or mark it as spam, as directed.
    • Open and read the corrected version of the email, if applicable.

    Q: Is there a template I can use to write a recall email?

    A: Yes, there are several templates available online that you can use to write a recall email. However, you should customize the template to fit your specific situation.

    Q: What are some tips for writing a recall email?

    A: Here are some tips for writing a recall email:

    • Be clear and concise.
    • Use plain English and avoid jargon or technical terms.
    • Be apologetic for the error or inaccuracy.
    • Provide clear instructions on what recipients should do with the original email.
    • Proofread your email carefully before sending it.

    All Caught Up?

    Well, there you have it, folks! I hope this article has helped you understand how to recall an email and provided you with the right templates to do so. If you’re still having trouble, don’t hesitate to drop a comment below, and I’ll do my best to help.

    Thanks for reading, and I hope to see you again soon with more helpful tips and tricks. Until then, keep those emails flowing!